THE AI ENROLLMENT OPERATING SYSTEM BUILT FOR CHILDCARE
We Don’t Just Offer Services. We Install Enrollment Systems.
Double-Jay Enrollment OS™ helps childcare centers attract qualified families, respond to every inquiry, book more tours, recover missed opportunities, and improve enrollment conversion through one connected AI-powered system.
If your center is getting inquiries but still losing leads through slow follow-up, missed calls, weak systems, or poor conversion, we help fix that with a connected growth system built for childcare owners and directors.
Features
Built for Childcare Owners. Designed Around the Real Enrollment Journey.
Double-Jay combines childcare operating experience, AI-powered communication, CRM automation, advertising, tour scheduling, and managed conversion optimization in one system.
- Childcare-specific conversation and workflow design
- English, Spanish, and Haitian Creole capability where configured
- Human escalation for sensitive or center-specific questions
- Ongoing optimization - not a one-time CRM setup
OUR OFFER
Most Childcare Centers Do Not Have Only a Lead Problem. They Have a Conversion-System Problem.
Parents move quickly. They call multiple centers, submit forms, ask about availability, and compare options. When replies are delayed, calls are missed, follow-up is inconsistent, or staff and automation overlap, strong opportunities disappear before a tour is booked.
- Slow speed-to-lead
- Missed and after-hours calls
- Poor handoff between AI and staff
- Disconnected advertising, CRM, calendar, and follow-up
ONE SYSTEM. ONE ENROLLMENT TEAM.
Meet Double-Jay Enrollment OS™
Double-Jay Enrollment OS™ connects demand generation, AI conversations, phone handling, tour booking, CRM pipelines, follow-up, reviews, capacity reporting, and human oversight into one managed enrollment system.
Capture Every Lead
Instant AI Responses
Smart Intent Detection
Tour Scheduling
Enrollment Pipeline
Lead Recovery
Real-Time Analytics
Seamless Staff Handoff
YOUR 24/7 ENROLLMENT FRONT DESK
CrownBot™ and QueenLine™ Work Together - Without Competing With Your Staff.
CrownBot™
QueenLine™
RoyalVoice™
Smart Staff Routing
Human Handoff
Tour Booking
Book, confirm, edit, and reschedule tours without manual back-and-forth.
AI WHEN IT HELPS. PEOPLE WHEN THEY MATTER.
Every Gold and Crown System Includes Documented Human Handoff Rules.
Double-Jay defines exactly when AI should continue, when it should pause, and when a director or enrollment coordinator must take ownership.
- Tuition exceptions and custom pricing
- Subsidy, voucher, or funding questions requiring center approval
- Medical, developmental, or accommodation needs
- Complaints, negative sentiment, or safety concerns
- Immediate-start or urgent enrollment requests
- Parent requests for a human
- Repeated misunderstanding or low-confidence AI responses
Anytime
You Need
Testimony
Built for childcare. Not for everybody.
What Members Say
Their Feedback on Our Technical Part Solution Support
Anytime
You Need
FROM INQUIRY TO ENROLLMENT
A Managed Five-Step Enrollment System
Step 1
Capture
Step 2
Engage
Step 3
Book
Step 4
Convert
Step 5
Optimize
FROM INQUIRY TO ENROLLMENT
Recover Opportunities Most Systems Let Disappear.
Abandoned-Form SMS
Automatically send a friendly reminder to complete the enquiry.
Follow-up Email
Share helpful information and encourage the family to continue.
AI Voice Follow-up
Approved AI voice call or staff task to reconnect with interested families.
Missed-Call Recovery
Automatically text parents back and continue the conversation.
No‑Show Recovery
Automatically offer a new tour and recover missed opportunities.
Dormant Reactivation
Re-engage inactive families with personalized follow-up campaigns.
Capture Every Lead
Collect enquiries from ads, search, referrals, forms, calls, and live chat.
Instant AI Responses
Smart Intent Detection
SEE DEMAND AND CAPACITY TOGETHER
Know Where Your Next Enrollment Is Coming From.
Enrollment Capacity Snapshot™ connects current inquiry demand to the seats you actually need to fill.
Licensed & Target Capacity
Monitor your licensed capacity alongside your enrollment goals.
Waitlist & Active Enquiries
Track demand from families currently in your pipeline.
Tour Performance
Monitor booked, attended, rescheduled, and missed tours.
FROM INQUIRY TO ENROLLMENT
Software Gives You Tools. Double-Jay Improves the System.
Basic CRM, calendars, reminders, and inquiry tracking are becoming standard. Double-Jay’s value is the managed optimization layer: generating demand, conducting conversations, recovering leakage, measuring handoffs, and continuously improving conversion performance.
Workflow QA
Funnel Audit
Risk Detection
Monthly Audit
THE REAL GROWTH GAP
Choose the Enrollment System That Matches Your Growth Stage.
Bronze establishes the foundation. Gold adds deeper automation, voice support, optimization, and capacity reporting. Crown delivers the most complete AI, multi-location, intelligence, and managed-conversion experience.
BRONZE
Foundational support for centers that need core ads, CRM lead capture, funnel support, and follow-up automation.
Growing Business & Small Brands
- CRM & Forms
- Workflows & Triggers Links
- 2-Way Text & Email
- Calendar & Email Marketing
- Workflows & Campaigns
- Unlimited Contacts & Users
GOLD
Stronger ad management, deeper automation, improved funnel and CRM performance, and more aggressive follow-up systems.
Emerging Business & Medium-sized Brands
- Everything In Bronze
- Funnel Build + Retargeting
- Nurture Flows
- Websites & Surveys
- Funnels & Memberships
- SMS & Email Templates
CROWN
Our premium growth system with advanced automation, ads, funnels, CRM support, and AI-powered lead handling.
Established Business & Large Brands
- AI Chat Assistant
- AI Voice Missed-Call Recovery
- Multi-Location CRM Support
- Dedicated Growth Consulting
- Ongoing Funnel Optimization
- VIP Priority Support
The fastest way to find the right fit is to book a demo.
Rey Doligan
Customer Care
- help@yoursite.com
- (238) 972 865
BUILT FROM REAL CHILDCARE EXPERIENCE
Frequently asked questions
Find answers to commonly asked questions about our support and services.
No. Whether you’re starting from scratch or already advertising, we’ll build a strategy that fits your center’s goals and current enrollment needs.
Most centers can be onboarded within a few days after the initial discovery call and strategy planning.
Yes. Double-Jay Marketing is built specifically for childcare providers, allowing us to create systems tailored to your industry’s unique enrollment challenges.
That’s perfectly fine. We can work with your existing website or build dedicated landing pages that improve lead generation and tour bookings.
AI helps respond to inquiries faster, recover missed opportunities, answer common questions, and support your team when they’re unavailable.
Ready
For you